Admin Console | 1 Main Street, Rye NY

Admin Console

Manage logs, issues, tasks, documents, and monthly reporting for 1 Main Street, Rye NY.

Owner: Victor B Budget (Mar): $1,085 / $2,000 Open issues: 3

Overview

Snapshot of current status, budget tracking, and quick visibility on what’s open and what’s next.

Mar 2026
Spent this month
$1,085
$915
Remaining of $2,000 planned (March)
Open issues
3
1 High
2 Medium • 0 Low
Next 7 days
3 tasks
Mar 7
Basement drain correction scheduled
No JavaScript in this version: forms don’t submit anywhere yet. This UI is the exact “admin app layout.” When you add sync later, these forms will POST to a database (Supabase) and your portal page will read it.

Today’s Queue

What’s urgent and what’s due soon. Keep this list short and action-focused.

Priority
Basement dehumidifier drain line correction Risk: water near finished storage area • Target: Mar 7, 2026 Next step: replace tubing + add check valve + verify flow
High Scheduled
HVAC filter change (16x25x1 MERV 8) Due: Mar 8, 2026 • Save receipt in Documents Last completed: Dec 8, 2025
Due soon Preventive
Exterior trim paint repair approval Rear corner peeling • Estimate: $420–$980 • Target: Mar 28, 2026 Next step: approve scope → schedule based on weather
Med Awaiting approval

Add Maintenance Log Entry

Creates a dated ledger entry: problem → work performed → materials → time → photos → status → next step.

Ledger
Use the actual time you completed the work.
Keep consistent statuses for clean reporting.
Example: Master Bath, Kitchen, Basement, Exterior.
Pick the primary trade/category for reporting.
Short and factual. Include what you observed and where.
Write as if someone needs to understand it 6 months later.
Track time for internal profitability.
Only if follow-up is needed.
Clear follow-up instruction (monitor, re-check, schedule vendor, etc.).
Optional now; later you can track line items.
Labor + materials total for this entry.
Attach 1–3 photos.
Attach 1–3 photos.
Receipts, invoices, manuals, or PDF photo reports.
“Save log entry” is UI-only right now. When you add sync, this form will POST to your database and instantly appear on the portal page.

Add / Update Open Issue

Tracks what’s pending. Keep issues separate from the log so approvals and scheduling stay clean.

Issues
Short, clear summary line.
High / Medium / Low.
Use consistent workflow statuses.
What you observed and why it matters.
Scope summary. Keep it tight.
Use a realistic range.
Include prep complexity.
When you want this done by.
Attach photos showing the problem area.

Add / Update Preventive Task

Defines a recurring task. Later, the system can auto-calculate next due dates.

Preventive
Example: “Leak checks — kitchen + baths + basement”.
Monthly / Quarterly / Seasonal.
Active or paused.
Most recent completion date.
Next time this should be completed.
What to check and how to document it.

Upload Document

Add receipts, invoices, manuals, warranties, and photo reports to the property vault.

Vault
Use consistent naming for easy scanning.
Category for vault filtering later.
Date on receipt/invoice.
Optional.
Optional.
PDF preferred. Photos accepted.
Anything helpful for context.

Monthly Report

Write the month’s summary. Later this can auto-pull from entries/issues, but this form gives you full control.

Mar 2026
Month the report covers.
Planned for this month.
Total spent this month.
Count of pending approvals.
Bullet-style or short paragraph.
Keep it short and decision-focused.
Next 14–30 days plan.
Anything notable (weather delays, parts, access constraints).
Printing: open your portal page report section and use “Print → Save as PDF” for a clean shareable report.

Settings

Property information, shutoffs, and primary contacts used across the portal and reports.

Edit

Exports

Print-friendly views and future export tools. No JavaScript required for printing.

Print
Print this admin page Use browser print for a simple record of what was entered.
Now Print → PDF
Portal monthly report PDF Print the portal report section to PDF for shareable monthly summary.
Now Print → PDF
CSV export (future) Export maintenance log, issues, and tasks once sync/database is added.
Later DB needed
If you want, next step I can generate the “sync version” with JavaScript + a database (Supabase), so these forms actually save and your portal page auto-updates.